Part 1 was all about delegation and how important it is. Find it in the comments section if you didn’t read it already.
Part 2 is more practical, as in – I’m going to give you information you can use right away.
Going back to the idea of working under 4 hours per day, a big factor here is productivity.
As we all know, the internet is like a never-ending buffet of information and services.
It’s hard to ignore the temptation when you’re hungry, but sometimes it pays off to stop scrolling through your favorite social media app for just a second.
So, let’s take a look at a few of the many productivity tools out there that can help you work under four hours per day, if not less!
I’ll give a quick overview of my top five favorites:
1) The Pomodoro Technique
This technique utilizes time intervals called “pomodoros” which last 25 minutes with 5 minute breaks after every interval.
You focus on one task during these intervals and use the break periods as opportunities to recharge.
My favorite app to use for a Pomodoro timer is called Focus Booster.
It has red and green lights, 25-minute intervals which can be increased or decreased, customizable breaks in between intervals… as well as the ability to choose music from your Spotify library.
The best part- it’s free!
Moving onto my next favorite tool to use for productivity:
ClickUp is a project management tool that virtually eliminates the use of email, which can be a huge time sink if used incorrectly!
I use ClickUp with my entire team at Atomatic. It is what we use to assign tasks, delegate work and keep our day-to-day projects organized, as well as all of our social media publishing in check.
It does wonders because you no longer have to track tasks or people down. Everything is in one place.
It will even send you quick reminders in your email if you forget to let someone know that a project is due today or tomorrow.
The service is free for up to five members on one account, and then the price goes up from there.
The third tool I use to keep my working time to a minimum is:
This site is great for sparking creativity and staying focused at the same time.
It has customizable background sounds like rain, wind chimes, a crackling fire, or even pink/purple noise to help block out distractions and get your brain in the creative zone.
It does wonders if you’re the type of person who needs to listen to something more natural and subtle while working.
The fourth tool I use to keep my working time to a minimum is:
I am a sucker for email overload.
Most business owners probably waste 1-2 hours each day just going through their emails.
This service is amazing for sorting out the junk that could easily clutter your inbox and keep you from getting actual work done at what feels like warp speed.
There’s one more tool I use daily to make sure I work under 4 hours per day.
I have used many applications over the years to keep my mood balanced and stress levels low.
I started using this app during a stressful year of business building and it has vastly improved my ability to stay on track when I really need to (or am tempted not to).
Oftentimes, running a business comes with a lot of stress, which makes it hard to get things done.
This app solves the problem for me. 30 minutes of focused work when my mind is clear beats 3-4 hours of work when my brain is foggy.
That’s it for Part 2.
I hope you found this information useful, and please let me know what app you’d like to try first.
Maybe the Pomodoro app? Comment below with your thoughts.
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